Format Of Resume Writing: How To Structure Your Resume

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Are you struggling with formatting your resume and unsure of where to start? Look no further! In this article, we will guide you through the process of structuring your resume in a clear and effective manner. With the right format and structure, your resume will stand out to potential employers and increase your chances of securing an interview.

First and foremost, a professional header is crucial in catching the attention of the reader. It should include your name, contact information, and any relevant social media links or personal websites.

A well-crafted header immediately shows that you take your career seriously and are prepared to present yourself in a professional manner. From there, a compelling summary statement that highlights your skills and experience should be included.

This statement should be tailored to the position you are applying for and should be succinct yet impactful. With these elements in place, you will already be one step ahead in the application process.

Key Takeaways

  • A professional header is crucial in catching the attention of the reader and should include name, contact information, and relevant social media links or personal websites.
  • Showcase work experience by highlighting achievements and skills developed in previous positions and use active verbs to describe accomplishments and focus on measurable results.
  • Emphasize education and certifications to showcase skills and expertise in the field, adding certifications can show that one has taken the extra step to improve skills and knowledge in the industry.
  • Customize your resume to the job description, use bullet points to highlight your achievements, keep your resume to one or two pages, and use clear and concise language.

Start with a Professional Header

If you want to make a great first impression, it’s important to start off with a professional header that showcases your name, job title, and contact information. The header design should be simple and easy to read, with a font that is not too small or too large.

It’s also important to ensure that your contact information is up-to-date and easy to find so that potential employers can easily get in touch with you.

When formatting your header, there are a few tips to keep in mind. Make sure that your name stands out and is the largest text on the page, as this will be the first thing that employers see.

Your job title should be listed directly below your name, and should be written in a slightly smaller font. Finally, your contact information should be listed at the bottom of the header, in a smaller font size.

By following these formatting tips, you can create a professional header that will grab the attention of potential employers and make a great first impression.

Create a Compelling Summary Statement

Crafting a captivating snapshot of your professional self can be likened to writing a trailer for a blockbuster movie. It’s a summary statement that entices the reader to want more. This is where you can showcase your unique skills and achievements that make you stand out from the crowd.

Your summary statement should be concise and compelling, highlighting what you can bring to the table and what sets you apart from other applicants. When crafting an attention-grabbing summary, it’s important to keep in mind the position you’re applying for.

Tailor your summary to the job description and company culture, using keywords that match their requirements. Use active verbs to describe your accomplishments, and focus on measurable results.

Your summary statement is your chance to make a strong first impression and pique the interest of the hiring manager. Don’t be afraid to be bold and showcase your strengths. This is what will set you apart from other applicants and make you the best candidate for the job.

writing an interesting summary statement on a resume
Writing an interesting summary statement on a resume

Showcase Your Work Experience

You can impress potential employers and leave a lasting impression by highlighting your extensive work experience. Start by listing your previous job titles, the companies you worked for, and the dates you were employed.

Then, focus on showcasing your achievements and the skills you developed while working in those positions. Make sure to highlight achievements that are relevant to the job you’re applying for. Use specific examples of how you were able to contribute to the success of your previous employers. This will demonstrate to potential employers that you’re capable of making a valuable contribution to their organization.

Additionally, make sure to include any relevant skills you’ve developed over the course of your career. This could include technical skills, soft skills, or industry-specific knowledge that would be valuable in the job you’re applying for.

By showcasing your work experience in a detailed and organized manner, you’ll increase your chances of impressing potential employers and landing the job you want.

Emphasize Your Education and Certifications

Wow, your potential employers by highlighting your extensive education and certifications!

When it comes to writing your resume, it’s important to give equal importance to both your work experience and education. In fact, including your education and certifications can help you stand out from other applicants.

Adding your degrees, courses, and certifications to your resume can showcase your skills and demonstrate your expertise in your field. Certification importance cannot be overstated, as it can show that you’ve taken the extra step to improve your skills and knowledge in your industry.

You can include certifications that are relevant to the job position you’re applying for, as it can give potential employers a glimpse of what you can offer to their company. Similarly, education representation can highlight your academic achievements and what you’ve learned in school.

It can also demonstrate your ability to learn and adapt to new concepts and challenges. By presenting your education and certifications in a clear and organized manner, you can show potential employers that you’re a qualified and competent candidate for the job.

Wrap-Up With Additional Sections

When wrapping up your resume, consider including sections for volunteer work or extracurricular activities to showcase your well-roundedness and dedication. Adding references or recommendations is optional, but it can bolster your credibility and provide valuable insight into your character.

Lastly, don’t forget to proofread and edit your resume for errors and consistency to ensure a polished and professional final product.

Include Volunteer Work or Extracurricular Activities

Adding volunteer work or extracurricular activities to your resume can give employers a glimpse of your personal interests and show that you’re a well-rounded individual.

This section can be particularly helpful for recent graduates or those with limited work experience. It can demonstrate transferable skills such as communication, teamwork, and leadership that you may have gained from involvement in organizations or volunteer work.

When including volunteer work or extracurricular activities on your resume, make sure to highlight the impact you made. For example, if you volunteered at a local food bank, mention how many families you helped feed or how much money you helped raise.

If you were involved in a student organization, mention any achievements or projects you worked on. This section can also be a great opportunity to showcase any awards or recognition you may have received for your volunteer or extracurricular activities.

By highlighting your involvement outside of work, you can demonstrate your passion and dedication to causes beyond your job responsibilities.

including volunteer work on resume
Including volunteer work on your resume

Add References or Recommendations (Optional)

Including references or recommendations on your resume can provide valuable insights into your work ethic and abilities. It can show that you have a strong network of professional contacts who are willing to vouch for your skills and expertise.

This, in turn, can make you stand out from other candidates who do not have any references or recommendations listed on their resume. However, there are both pros and cons to including recommendations on your resume.

On one hand, it can help you establish your credibility and build trust with potential employers. On the other hand, it can also open you up to criticism or negative feedback if your references or recommendations do not speak highly of you.

Additionally, including references or recommendations can take up valuable space on your resume. Therefore, it is important to consider whether or not they are truly necessary for the position that you are applying for.

Ultimately, it is up to you to weigh the benefits and drawbacks of including references or recommendations on your resume and decide what is best for your specific situation.

Proofread and Edit Your Resume for Errors and Consistency

Now that you’ve added references or recommendations to your resume, it’s time to take a step back and make sure everything is error-free and consistent. Common resume mistakes, such as typos and grammatical errors, can make a negative impression on the hiring manager.

It’s important to review your resume multiple times and ask someone else to proofread it as well. In addition to proofreading, it’s crucial to tailor your resume to the job description. This means highlighting your relevant skills and experiences that match the job requirements.

While it may be tempting to send out the same generic resume to multiple employers, taking the time to customize your resume can increase your chances of getting an interview. Remember, your resume is often the first impression you make on a potential employer, so make sure it’s error-free and tailored to the job.


Now it’s time to put it all together and create a winning resume.

If you cover everything that has been mentioned in this article, it will give employers a more well-rounded view of who you are as a person and what you can contribute to their company culture.

By following the format of resume writing outlined above, you can create a resume that stands out and gets noticed by employers.

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Jessica started off as an avid book reader. After reading one too many romance novels (really... is it ever really enough?), she decided to jump to the other side and started writing her own stories. She now shares what she has learned (the good and the not so good) here at When You Write, hoping she can inspire more up and coming wordsmiths to take the leap and share their own stories with the world.