Steps To Writing A Resume In The Correct Order: A Guide

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Are you tired of submitting countless job applications without getting any responses? It could be that your resume is not up to par. A well-written resume is essential to getting the attention of potential employers. But where do you start? Follow these steps to writing a resume in the correct order and you’ll increase your chances of landing that dream job.

First, choose the right format. There are different types of resume formats, including chronological, functional, and combination. Consider the job you’re applying for and choose a format that highlights your skills and experience in the most relevant way.

Next, tailor your language to the job description. Use keywords from the job posting to show that you’re a good fit for the role. By following these steps, you’ll create a resume that stands out from the rest and catches the eye of hiring managers.

Key Takeaways

  • Choose the right resume format and tailor language to the job description
  • Highlight relevant skills and experience, quantify achievements, and organize information effectively
  • Use a visually appealing resume layout, select a professional-looking font, and avoid overusing keywords
  • Customize your resume and cover letter for each company and position, follow up after submitting the application, and showcase enthusiasm and motivation for the role.

Choose the Right Format

Now it’s time to choose the right format for your resume so it stands out to potential employers and catches their attention.

The first thing to consider is the resume layout. You want to make sure that your resume is easy to read and visually appealing. A cluttered or confusing layout can deter a hiring manager from even giving your resume a chance. To avoid this, select a layout that highlights your skills and experience in the best possible way.

Another important factor in choosing the right resume format is selecting the right font style. While it may seem trivial, the font you choose can greatly impact the overall look and feel of your resume. You want to choose a font that is easy to read and professional-looking. Stick to standard fonts like Times New Roman, Arial, or Calibri. Avoid using fancy or decorative fonts that can be difficult to read.

A clean and simple font style will help your resume stand out in a positive way and make a lasting impression on potential employers.

Tailor Your Language to the Job Description

When tailoring your language to the job description, it’s important to use keywords from the job posting to catch the hiring manager’s attention.

Highlighting relevant skills and experience is crucial to showing that you’re the right fit for the position.

Don’t forget to quantify your achievements to provide concrete evidence of your past successes.

a woman creating her resume for a new job
A woman creating her resume for a new job

Use Keywords from the Job Posting

To make sure your resume stands out and catches the attention of the hiring manager, it’s essential to incorporate relevant keywords from the job posting. By doing so, you demonstrate that you have read and understood the job requirements, and have the necessary skills and experience to perform the role. Here are three ways to use keywords effectively in your resume:

  1. Identify the keywords: Start by carefully reading the job posting and identifying the most important keywords that relate to the job requirements and responsibilities. These could be specific skills, qualifications, or industry-related terms.
  2. Incorporate the keywords naturally: Once you have identified the relevant keywords, make sure to incorporate them into your resume in a natural and logical way. Use them in your work experience and skills sections, as well as in your summary or objective statement.
  3. Avoid overusing keywords: While it’s important to include relevant keywords in your resume, avoid overusing them, as this can make your resume sound robotic and unengaging. Instead, focus on using the keywords strategically to demonstrate your qualifications and suitability for the role.

Highlight Relevant Skills and Experience

Showcasing your relevant skills and experience is crucial in creating a resume that captures the attention of potential employers and leaves a lasting impression. One of the best ways to do this is by highlighting your accomplishments. Instead of simply listing your job duties, provide specific examples of how you’ve made a positive impact in your previous roles.

This will give employers a better understanding of what you can bring to the table and how you can contribute to their organization.

In addition to showcasing accomplishments, it’s also important to highlight transferable skills. These are skills that can be applied to a variety of roles, industries, and situations. Some examples of transferable skills include communication, problem-solving, and teamwork.

By highlighting these skills, you demonstrate to potential employers that you have the ability to adapt to new environments and take on new challenges. Remember, your resume is your chance to make a strong first impression, so make sure to showcase your relevant skills and experience in a way that sets you apart from other candidates.

Quantify Achievements

One way to make your resume stand out is by using numbers and data to quantify your achievements. By quantifying your achievements, you demonstrate to potential employers that you’re results-oriented and have a track record of success.

Examples of quantifiable achievements include increasing sales revenue by a certain percentage, reducing expenses by a specific amount, or completing a project ahead of schedule.

It’s important to incorporate metrics in your resume because it provides concrete evidence of what you’ve accomplished in your previous roles. It also helps to differentiate you from other candidates who may have similar skills and experiences.

When quantifying your achievements, be sure to use specific numbers and percentages whenever possible. This not only demonstrates your success but also shows that you’re detail-oriented and analytical.

In summary, don’t be afraid to use numbers and data to showcase your achievements in your resume. It can make all the difference in landing your dream job.

Organize Your Information

To organize your information effectively, start with a strong summary statement that highlights your key qualifications and experience.

Arrange your work experience and education sections in a logical order, with the most relevant and recent information listed first.

Don’t forget to include any relevant certifications and skills that demonstrate your expertise in the field.

By organizing your resume in a clear and concise manner, you’ll make it easier for potential employers to quickly identify your strengths and qualifications.

a woman organizing her information in her resume
Organizing information on a resume

Start with a Strong Summary Statement

Starting with a strong summary statement can immediately capture potential employers’ attention. Crafting an effective one takes effort, but it’s essential. Here are tips to keep in mind:

  • Tailor language to the industry, using buzzwords to demonstrate knowledge and expertise.
  • Highlight key strengths and accomplishments to set yourself apart.
  • Keep it concise; limit it to a few sentences.
  • Make it memorable with strong action verbs and vivid language.

Your summary statement is the first thing employers see, so make it count. A powerful and tailored statement can leave a lasting impression.

Arrange Your Work Experience and Education

Now that you’ve grabbed the hiring manager’s attention with a strong summary statement, it’s time to showcase your work experience and education. This is where you can really shine by listing your accomplishments and demonstrating how you can bring value to the company.

Employers are looking for candidates who can make a positive impact. So, be sure to highlight any relevant skills and achievements.

When it comes to formatting your work experience and education, there are a few options. You can choose to list your experience chronologically, starting with your most recent job and working backwards. Alternatively, you can group your experience by skill or industry, which can be especially helpful if you are changing careers.

Whichever option you choose, be sure to include details such as job titles, company names, and dates of employment. And don’t forget to include your education, including any relevant degrees or certifications.

By following these steps and putting your best foot forward, you’ll be well on your way to creating a winning resume.

Include Relevant Certifications and Skills

Including relevant certifications and skills is crucial for showcasing your expertise and adding value to your candidacy. Hiring managers want to see that you have the necessary qualifications to excel in the position you’re applying for.

When including certifications, make sure to list them in a clear and organized manner. Be sure to mention the name of the certification, the date it was earned, and the organization that provided it. This information is important for the hiring manager to understand the credibility and relevancy of your certification.

In addition to certifications, skills are also important to include in your resume. When listing your skills, it’s important to format them in a clear and concise manner. One way to do this is by creating a separate section for your skills and listing them in bullet points. When deciding which skills to include, focus on those that are relevant to the position you’re applying for.

Certifications and skills are both important to showcase in your resume, but it’s crucial to format them in a way that highlights their significance.

Edit and Proofread

Before you hit the submit button, make sure to polish your resume like a diamond, catching any errors or mistakes that could make you shine less brightly to potential employers. Edit and proofread your resume carefully to ensure that it’s free from any grammatical errors, typos, or formatting mistakes.

One of the most effective proofreading techniques is to read your resume out loud. This’ll help you identify any awkward phrasing or unclear sentences. Additionally, you can ask a friend or family member to review your resume and provide feedback.

Common resume errors include incorrect contact information, inconsistent formatting, and irrelevant information. Make sure to double-check that your phone number, email address, and other contact details are accurate. Use a consistent formatting style throughout your resume, including font type, size, and spacing. Eliminate any information that isn’t relevant to the job you’re applying for.

By editing and proofreading your resume carefully, you can ensure that it presents you in the best possible light and maximizes your chances of landing the job you want.

a woman proofreading her resume after writing it
A woman proofreading her resume after writing it

Customize for Each Application

When applying for a job, it’s important to customize your resume and cover letter for each company and position. This means adjusting your qualifications and skills to match the job requirements and company culture.

Personalizing your cover letter to show your enthusiasm and knowledge about the company can also make a difference. Don’t forget to follow up after submitting your application to show your continued interest and dedication to the position.

Adjust Your Resume to Fit the Company and Position

Tailor your resume to match the specific company and job requirements in order to stand out from other applicants. This means doing your research on the company and understanding what they’re looking for in a candidate. Use this information to highlight your unique qualifications that make you the best fit for the position.

To adjust your resume to fit the company and position, consider the following steps:

  1. Read the job description carefully and identify key skills and experiences that the company is looking for.
  2. Research the company culture and values to ensure that your resume reflects their mission and vision.
  3. Use keywords and phrases from the job description in your resume to show that you’re a good match for the position.
  4. Highlight your most relevant experiences and achievements that demonstrate your ability to excel in the role.

By taking the time to tailor your resume to fit the company and position, you increase your chances of getting noticed by the hiring manager and landing the job of your dreams.

Personalize Your Cover Letter

Now that you’ve adjusted your resume to fit the company and position, it’s time to personalize your cover letter. This is a crucial step that can make all the difference in capturing the attention of potential employers.

Your cover letter is your chance to showcase your personality, crafting a tone that emphasizes your uniqueness and demonstrates your enthusiasm for the role. To create impact with your cover letter, it’s important to highlight your accomplishments and express your motivation for the position.

This is also a great opportunity to highlight your strengths and how they align with the job requirements. By personalizing your cover letter, you show that you’ve done your research and are genuinely interested in the company and the role.

Overall, your cover letter should leave a strong first impression and set you apart from other applicants.

Follow Up After Submitting Your Application

After you hit the ‘send’ button on your application, it’s like launching a message in a bottle into the vast ocean of job applications, and following up is like casting a fishing line to see if you can reel in a response.

It’s crucial to follow up after submitting your application because it shows your interest in the position and demonstrates your professionalism. Moreover, following up allows you to remain on the employer’s radar and gives you the opportunity to address any questions or concerns they may have.

The importance of timely follow-up cannot be overstated. Ideally, you should follow up within a week of submitting your application. This timeframe gives the employer enough time to review your application and make a decision while also showing your enthusiasm for the position.

Additionally, effective communication during follow-up is crucial. Keep your tone professional, concise, and polite. Show gratitude for the opportunity to apply and express your interest in the position. Finally, don’t hesitate to ask if there’s anything else you can provide or if there’s any additional information they need from you to make their decision.

With these tips, you’ll increase your chances of standing out among the sea of job applicants.

Here are some additional tips about writing your resume


By choosing the right format, tailoring your language to the job description, organizing your information, and customizing for each application, you’ve set yourself up for success.

just remember that it’s important to tailor your resume to each job you apply for, highlighting relevant skills and experiences that match the job requirements. This shows that you have taken the time to research the company and position, and are genuinely interested in the job.

Another final tip is to include measurable achievements in your resume, such as sales numbers or project outcomes, as this can help you stand out from other applicants and demonstrate your value to a potential employer.

Overall, it’s important to remember that your resume is often the first impression you make on a potential employer, so taking the time to optimize it for ATS scanning and tailor it to each job can greatly increase your chances of landing an interview.

So, take the time to craft a strong and ATS-friendly resume and you’ll be one step closer to landing your dream job. Good luck!

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Jessica started off as an avid book reader. After reading one too many romance novels (really... is it ever really enough?), she decided to jump to the other side and started writing her own stories. She now shares what she has learned (the good and the not so good) here at When You Write, hoping she can inspire more up and coming wordsmiths to take the leap and share their own stories with the world.